Permit administration
Define who approves, renews, suspends and removes rights.
Explore permit administrationEmployee parking
Employee parking access and permit management
Lexoh connects employee parking permissions with credential readers, controllers and barriers. Manage access around approved shifts, temporary assignments and vehicle changes, with a defined process for issuing and withdrawing permits. Select the credential and lane equipment around your staff’s arrival patterns.
Start with the operation
Separate employment status from parking permission
A current employee does not necessarily have access to every lot or every hour. Conversely, a contractor or temporary worker may need a defined parking period. Name the owner of eligibility and the administrator who applies changes, including the time at which an update must take effect.
| Arrival or user | Policy to define | Design consequence |
|---|---|---|
| Regular staff | What zones and periods are included? | Use approved recurring rights with a clear update owner. |
| Overnight shifts | How does a shift crossing midnight work? | Test arrival and departure across the date boundary. |
| Temporary assignments | When is the assignment approved and ended? | Set explicit start and end dates, including extensions. |
| Vehicle changes | Which vehicle or credential is being replaced? | Avoid leaving the previous right active unintentionally. |
From policy to the lane
Manage parking access from approval to withdrawal
Issue a right from an approved request
Choose the necessary employee and vehicle information, the authorizing role and the active period. Where another system supplies data, confirm the interface and synchronization behavior before depending on it.
Process changes with an effective time
A changed shift, transfer or borrowed car may require a different zone or credential. Define whether the previous right is revoked, suspended or retained, and tell the user when the change applies.
Verify withdrawal at the entrance
At employment or assignment end, revoke the parking right and account for physical credentials. Acceptance testing should show the expected refusal at relevant lanes, including the procedure used if equipment is unavailable.
Lexoh software and physical equipment
Connect staff permissions to the entrance
Administration in Lexoh
Define the people who administer permits and the entrances those permits authorize. The interface shown above displays device events, camera context and barrier commands; it is not a payroll or attendance screen.
Credential and lane equipment
Compare an RFID card presented at a reader, a vehicle-mounted UHF tag and license plate recognition. For a UHF design, review the Lexoh UHF9DBI reader with the selected tags and lane geometry. Confirm compatibility before retaining existing cards.
Controller, barrier and assistance
Review the barrier controls, vehicle detection, power and network connection together. Include a way to resolve a lost credential or rejected entry during early and late shifts. Retaining a barrier requires checking its control interface and condition.
Planning exampleSee the documented Scotiabank installation →
A temporary team works overnight for one week
Consider a temporary maintenance team using employee parking while permanent staff keep their normal access. The temporary rights need a start date, approved nights and a final expiry. Test a shift that ends the next morning, an approved extension and a credential presented after the assignment ends. This distinguishes the employment or work-order decision from the lane’s access decision.
Prepare the scope
Prepare the employee access lifecycle
Eligibility rules, parking areas, shift patterns and the roles that approve new or changed rights.
Credential types, replacement procedures and the source and timing of any external data updates.
Departure and assignment-end procedures, exception handling and a list of records needed for parking administration.
Employee parking questions
Questions to settle before selecting the equipment and configuration.
No. Rights can be administered through the agreed operating workflow. If an HR interface is desired, specify its available data, ownership, update frequency and failure handling; it is a separate integration decision.
Define the policy first: how many vehicles are approved and whether simultaneous use is allowed. Confirm the selected configuration can enforce the required rule. Multiple registered vehicles should not automatically imply multiple allocated spaces.
An access event records a parking interaction, not the start or end of paid work. Keep timekeeping requirements separate and avoid treating vehicle entry history as a complete attendance record.
Distinguish software administration from readers, barriers and installation. Then include the credential population, data preparation, any confirmed HR interface and operator training. A small employee count with several distant entrances can require more field work than one large site.
A permit authorizes use under the agreed rules. A reserved space or daily booking needs a separate allocation rule and, where required, a reservation workflow. Specify what happens when the lot is full before promising each permit holder a space.
Provide the card technology, reader and controller references, barrier model, wiring and available interfaces. Lexoh can assess the reuse scope. A matching card appearance or connector does not establish compatibility; include a working credential and lane test.
Lexoh uses cloud management with an offline mode and a mesh network that lets site devices communicate without internet. Access depends on powered equipment and locally available permissions. When an employee leaves or a credential is lost, verify that the withdrawal reaches every affected controller, including any disconnected entrance. Test the site’s interruption procedure and the delivery of permission changes after reconnection; a change in the central record alone does not prove that every lane has received it.
Define employee parking from issue to revocation
Share the shift patterns, eligibility rules and current credentials to scope the equipment and administration process.